1.Bidders/Vendors/Suppliers/Contractors must get themselves registered on the portal for participating in the e-tenders published by the department.Detailed registration help manual is available in bidder help manual kit.
2.Bidders must provide the details of PAN number,registration details etc as applicable and submit the related documents. The user id will be activated only after submission of complete details.
3.Bidders must have a valid email id and mobile number.
4.Bidders are required to obtain Class 3 Digital Signatures (Signing & Encryption) as per his company details.
5.Once bidder DSC is mapped with the user id, the same DSC cannot be used for another user id on same portal. However bidder can update the digital signature to another user id after Unmapping it from the exiting user id.
6.Bidders now can login with his activated user Id & DSC for online tender submission process in this portal.
7.The Bidders can upload the tender required documents well in advance under documents library and these documents can be attached to the tender during tender participation as per tender requirements. This will Save the bid submission duration/time Period ensure lesser upload time of bid documents.
8.Bidder has go through the downloaded tender document and has to prepare the bid as per the requirements asked by the department and same documents can uploaded to that particular tender.
9.Bidders are advised to read complete BoQ/SoQ/Pricebid/Financial bid and terms & Conditions before quoting the rates in bid document.
10.Any modification/replacements in the BoQ/SoQ/Pricebid/Financial bid template is not allowed. Bidders can quote only in the predefined fields in the bid sheet and save the bidsheet. After saving the same bid sheet must be uploaded in the portal.
11.Bidders must to pay required payments (Tenderfee, EMD, etc….) as mentioned in the tender document before submitting the bid.
12.Bidders are recommended to use PDF files for uploading the documents and each file size should maximum of 5MB. Only price bid sheet will be in Excel format.
13.The bidders must ensure to get themselves registered on the portal at least 1 week before the tender submission date and get trained with the online tender submission process. For tender submission and registration process bidders are advised to refer respective manuals on website. Tender inviting Authority/Department will not be held responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders due to local issues like internet connectivity/PC speed/etc...
14.Offline Submission of bids/any documents/rates by the bidders will not be accepted by the department at any circumstances.
15.After final submission of the bid, a confirmation message and bid submission acknowledgement will be generated by the portal. The bid submission acknowledgement shall contains details of all documents submitted along with a bid summary, bid no, date & time of submission of the bid with all other relevant details. Bidder can keep the Print of the bid submission acknowledgement.
16.If the bidder is resubmitting the bid, the bidder has to confirm all the documents and financial bid and again submit the tender. Once submitted the bid will be updated.
17.Submission of the bid online through bidders system means the bid is saved online, system does not confirms the correctness of the bid, Correctness of the bid will be decided by tender inviting authority only.
18.The time displayed in the server is IST(GMT 5:30) and same will be considered for all the tendering activities. Bidders must consider the server time for submission of bids.
19.All the details being entered by the Bidders/Vendors/Contractors would be encrypted at the client end, and the software uses PKI encryption techniques to ensure the security/secrecy of the data. The submitted bid documents become readable only after the tender opening by the authorized individual.